OpenType fonts consume the least storage space when embedded in an Office document.Īvoid embedding Postscript fonts (.PFB.

Use OpenType (.OTF) or TrueType (.TTF), if possible. It is better to embed all the characters in a font so that another user can successfully edit the file, if necessary. When embedding a font, avoid using Embed only the characters used in the presentation. When you save the file, the fonts used in it will be embedded in the file. Under Font Embedding, select Embed fonts in the file. In the dialog box, under Output and Sharing, select Save. On the application ( PowerPoint or Word) menu, select Preferences. Open the file you want to embed fonts in.

This feature is only available to Microsoft 365 Subscribers and in PowerPoint 2019 for Mac, version 16.17 or later. Embed fonts in a document or presentation Word 2019 for Mac and Excel 2019 for Mac don't currently support embedded fonts. In Word for Microsoft 365 for Mac, PowerPoint for Microsoft 365 for Mac, PowerPoint 2021 for Mac, and PowerPoint 2019 for Mac, you can embed fonts in a file. Then, once you close and re-open the file, a different font is substituted for the font that had been embedded previously. Is your file size too large after embedding fonts? Certain fonts can be very large compared to others, so if file size is a concern, consider using alternative fonts. If you want to remove the embedding, you can turn off the Embed setting in the File > Options dialog box (described above) and save the file. Office cloud fonts won't appear in this list, but you rarely need to embed those anyhow since they'll automatically download if they're not already installed on the machine that opened the file.

Clicking on the font shows the Font embeddability setting. To see what level of embedding your installed font is, go to Control Panel in Windows and click Fonts. Font creators can set different options for their fonts, including: Non-embeddable, Preview/Print, Editable, and Installable. Is embedding your font still not working? Not all TrueType fonts can be embedded. We recommend leaving the check box blank if the other person may edit the file. Leaving that check box blank increases the file size, but is best for allowing others to edit the document and keep the same font. Selecting Embed only the characters used in the presentation reduces the file size but limits editing of the file using the same font. Click the File tab and then click Options (it's near the bottom left corner of the window).Īt the bottom, under Preserve fidelity when sharing this presentation, select the Embed fonts in the file check box.

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